The same case of linen costs three different amounts across four hotels and nobody has the report that shows it. Conduit reconciles spend by property, department, vendor, and account, and flags the gaps worth a phone call.
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Procurement at group scale fails in the gaps between properties, and those gaps are exactly where nobody is looking.
Each GM has their own supplier relationship and their own agreed price. Nobody compares line items across the group, so the property paying 18% over never finds out and the group never uses its actual buying power.
A purchase order goes to a vendor who is not on the group list. It clears, because the approval chain checks the amount and not the counterparty. You find it at audit, if at all.
Open purchase orders are money already spent that has not hit the P&L. Without that number, a department looks on budget right up to the week the bills land.
Finance can produce a spend report per property. Slicing it by department, vendor, and period across the group is a project, so the question gets asked once a quarter instead of once a week.
Conduit reads your accounting system directly and reconciles it against the operational work that generated the spend.
Posted vendor bills net of credits, the remaining unbilled amount on open purchase orders, and outstanding balances by ageing bucket. Three numbers most groups can only produce one of.
Your properties map to locations, your task categories map to departments, in whatever way your chart of accounts actually uses them. Nothing assumes property equals location.
Same item, different properties, different unit price. The comparison runs on its own and surfaces the gaps big enough to be worth renegotiating.
A purchase order to a vendor outside the approved list gets surfaced when it is raised, not at year-end. Unusual PO volume against any single supplier gets flagged the same way.
Purchase orders and bills link back to the ops task that caused them. A spike in a category has an operational explanation attached rather than being an unexplained line.
"What did we spend on laundry across all four properties last quarter, by vendor?" is a question you ask, not a report you queue. The answer shows its working.
Spend numbers are only useful if they reconcile. Conduit reads the source system rather than maintaining a parallel one.
Open purchase orders and vendor bills read from your accounting system, with live lookups for a single record when you need current status rather than synced state.
Property to location or custom segment, department to department or class, category to vendor. Set up once by an administrator, never inferred, and anything unmapped is reported rather than dropped.
Every report says when it last synced and whether the result is partial. A stale number that admits it is stale is safe; one that does not is how bad decisions get made.
Spend reporting is only worth having if finance signs off on the definitions, so that comes first.
An administrator maps properties, departments, and vendors to how your chart of accounts actually uses locations, classes, and segments. This is the step that makes the numbers trustworthy.
Actual spend, committed spend, and payables are checked against the saved reports finance already runs, until the definitions match. Nothing goes live on a guess.
Read-only first. Cross-property comparisons, off-list supplier flags, and ageing alerts run while every write stays off.
Once reads reconcile, drafting purchase orders and vendor bills can be enabled behind explicit approval, with read-after-write verification on every one.
SOC 2 Type II, HIPAA, ISO 27001, and GDPR. Finance write actions require approval, are bounded to specific record types, and log the actor, the workspace, the connection, and the external record on every call. No arbitrary queries and no generic record creation.
Ensures secure handling of customer data that flows through our agents.
End-to-end encryption, role-based access, PII protection, and audit logs across the platform.
Supports HIPAA workflows with safeguards protecting sensitive data.
Need clarity? Start with these frequently asked questions.
No. Your accounting system stays the ledger. Conduit reads it, reconciles it against operations, and answers questions across properties that the ledger alone cannot. Writes, where enabled, go back into the same system.
